CLOSE/MAX - CONTRACT TO CLOSE (CTC)

$275/Transaction from binding contract to close (CTC)
$125/Contract that terminates during due diligence/right to request repairs
$200/Transaction from binding contract to close (if client previously terminated during DD/RTRR) 

TC ACTIVITIES: BUYER

 

DAY 0:

 

  • Verify Initial Documents are in the File & Move to Broker inbox in Appfiles

  • Calendar Important Date & Deadlines

  • Add Listing Agent’s Contact Info in AppFiles & Preclose

  • Add Loan Officer's Contact Info in AppFiles & Preclose

  • Add Closing Agent's Contact Info in AppFiles & Preclose

  • Email Buyer (cc BA) re Intro Email

  • Email Buyer (cc BA) re Delivery of EMO

 

DAY 1:

  • Email Loan Officer (cc BA) re Intro Email

  • Email Closing Agent (cc BA) re Intro Email

  • 10.(IF REFERRAL) Email Referring Agent (cc BA) re Buyer Under Contract

  • 11.Create Task for Buyer's Agent to Contact Buyer to Congratulate for Being Under Contract and Request Referral(s)

  • Email Buyer (cc BA) re inspections

 

DAY2:

 

  • Email Escrow Agent (cc BA) re Receipt of EMD

  • Email Buyer (cc BA) re Loan Application & Approval

  • Confirm Buyer Selected Home Inspector & Add Contact Info int AppFiles & Preclose

  • Schedule & Calendar Home Inspection, WDO Inspection, Septic (if applicable), water testing (if applicable).

 

DAY 3:

 

  • Confirm Receipt of EMD

  • Upload EMO Receipt into AppFiles & Preclose

  • Email Listing Agent (cc BA) re EMO Receipt

  • Email Home Inspector (cc BA) re Confirmation of Home Inspection

  • Email Buyer (cc BA) re Confirmation of Inspection, WDO Inspection, Septic (if applicable), water testing (if applicable).

 

DAY 5:

  • Confirm Buyer Made Loan Application

  • Email Listing Agent (cc BA) re Request for Prior Owner Policy and Survey

  • Verify if Flood Insurance is required

  • Upload Seller's Prior Owner Title Policy and Survey to File

DAY 6-15:

  • Confirm Receipt of Additional EMO (If any)

  • Upload Home Inspections Report in AppFiles & Preclose

  • Upload WDO Inspection Report, Septic, Water, etc. in AppFiles & Preclose

  • Confirm Final Acceptance of the Repair Requests

  • Upload Executed Repair Addendum to File

  • (Alternatively, IF BUYER ELECTS TO TERMINATE) Prepare Release & cancellation - Returning EMD to Buyer

 

DAY 16-30:

 

  • Create Task for Buyer's Agent to Contact Buyer to Congratulate Clearing Inspection     

  • Period and Request Referral(s)

  • Email Loan Officer re Ordering Appraisal

  • Email Buyer (cc BA) re Home Insurance

  • Email Closing Agent (cc BA) re Survey

  • Calendar Appraisal

  • Confirm Buyer Selected Insurance Provider & Add Contact Info in Appfiles & Preclose

  • (IF TITLE DOES NOT ORDER SURVEY) Confirm Buyer Selected Survey Co & Add Contact  Info in AppFiles & Preclose

  • (IF TITLE DOES NOT ORDER SURVEY) Schedule & Calendar Survey

  • (ONLY IF INS AGENT REQUESTS) Schedule & Calendar Wind Mitigation and /or 4-Point Inspection

  • Upload Wind Mitigation and/or 4-Polnt Inspection Report(s) in AppFiles & Preclose (If Applicable)

  • Email Loan Officer (cc BA) re Loan Approval

  • Confirm, Buyer Obtained Loan Approval

  • Upload Loan Approval in AppFiles & Preclose

  • (IF REC'D LOAN APPROVAL) Create Task for Buyer's Agent to Contact Buyer to Congratulate Receiving Loan Approval and Request Referral(s)

  • (IF NO LOAN APPROVAL) Create Task for Buyer's Agent to Contact Buyer to Discuss Status of Loan Approval & Options Under Financing Contingency

  • Email Listing Agent (cc BA) re Status of Buyer's Loan Approval

 

-15 Days to Closing:

 

  • Upload Survey to File

  • Email Closing Agent (cc BA) re Request for Title Commitment

  • Upload Title Commitment to File

  • Email Buyer (cc BA) re Title Commitment

  • Email Loan Officer (cc BA) re Status of Closing Disclosures

  • Confirm Buyer Acknowledged Receipt of Closing Disclosures

 

-10 Days to Closing:

 

  • Email Buyer (cc BA) re RE/MAX of Stuart Moving Vendors

  • Send Utilities list to buyer for them to set up

  • Email Buyer (cc BA) re Home Warranty

  • Confine Buyer Selected Home Warranty Provider & Plan (OR DENIED HW) 

  • 58.Order Home Warranty (If Requested)

  • Email Closing Agent (cc BA) re Request for Preliminary HUD

  • Upload Preliminary HUD to File

  • Create Task for Buyer's Agent to Review Preliminary HUD

 

- 5 Days to Closing:

 

  • Email Listing Agent (cc BA) re Completion of Repairs (If Applicable)

  • Confirm Agreed Repairs are Complete

  • Upload Repair Invoices to File (if any)

  • Email Buyer (cc BA) re Final Walk-Through

  • Prepare and Submit Paid at Closing (PAC) Request to RCR (If Requested)

  • Email Loan Officer (cc BA) re Status of Clear to Close

  • Confirm Buyer is Clear to Close

  • Create Task for Buyer's Agent to Contact Buyer to Congratulate on Clear-to-Close and Request Referral(s)

  • Coordinate, Schedule & Calendar Closing Date for Buyers

 

- 3 Days to Closing:

 

  • Confirm Executed CDA is In File

  • Email Closing Agent (cc BA) re CDA

  • Email Closing Agent (cc BA) re Request for CD

  • Schedule and Calendar Final Walk through

  • Create Task for Buyer's Agent to Email Buyer and Request a Review

  • Email Buyer (cc BA) re Closing

 

- 1 Day to Closing:

 

  • Create Task for Buyer's Agent to Review CD for Any Errors or Omissions

  • Verify with Closing Agent Receipt of Buyer Funds & Closing Package is Ready

 

Closing Day:

 

  • Confirm All Required Documents are in the File

 

 

Post-Closing:

 

  • Email Buyer (cc BA) re Congrats on Your Closing

  • (IF REFERRAL) Email Referring Agent re Thank You

  • Create Task for Buyer's Agent to Add Buyer to Client for Life Program

  •  Create Task for Buyer's Agent to Contact Buyer to Check on How Settling into New Home and Request Referral

TC ACTIVITIES: SELLER

 ​ 

DAY 0:

  • 1Verify Initial Documents are in the File & Move to Appropriate Broker Inbox in Appfiles

  • Calendar Important Date & Deadlines

  • Add Selling Agent’s Contact Info in AppFiles & Preclose

  • Add Loan Officer's Contact Info in AppFiles & Preclose

  • Add Closing Agent's Contact Info in AppFiles & Preclose

  • Email Seller (cc LA) re Intro Email

DAY 1:

  • email Loan Officer (cc LA) re Intro Email

  • Email Closing Agent (cc LA) re Intro Email

  • (IF REFERRAL) Email Referring Agent (cc LA) re Seller Under Contract

  • Create Task for Listing Agent to Contact Seller to Congratulate for Being Under Contract and Request Referral(s)

  • Email Seller (cc LA) re when inspections are scheduled

DAY2:

  • Email Escrow Agent (cc LA) re Receipt of EMD

  • Email Seller (cc LA) re Loan Application & Approval

  • Schedule & Calendar Home Inspection with Sellers and (cc LA)

Day 3:

  •  Confirm Receipt of EMD and Email Seller (cc LA) Receipt of EMD being received

  • Upload EMO Receipt into AppFiles & Preclose

  • Email Selling Agent (cc LA) re EMO Receipt

  • Remind Seller and LA regarding Inspection schedule.

Day 5:

  • Confirm Buyer Made Loan Application

  • Email Seller (cc LA) re Request for Prior Owner Policy and Survey

  • Verify if Flood Insurance is required

  • Upload Seller's Prior Owner Title Policy and Survey to File

Day 6-15:

  • Confirm Receipt of Additional EMO (If any)

  • Upload Home Inspections Report in AppFiles & Preclose

  • Upload WDO Inspection Report, Septic, Water, etc. in AppFiles & Preclose

  • Confirm Final Acceptance of the Repair Requests

  • Upload Executed Repair Addendum to File

Day 16- Day 30:

  •  Create Task for Listing Agent to Contact Seller to Congratulate Clearing Inspection     

  • Period and  Request Referral(s)

  • Email Loan Officer re Ordering Appraisal

  • Email Buyer’s Agent (cc LA) re Home Insurance

  • Calendar Appraisal

  • Email Loan Officer (cc LA) re Loan Approval

  • Confirm, Buyer Obtained Loan Approval

  • Upload Loan Approval in AppFiles & Preclose

  • (lF REC'D LOAN APPROVAL) Create Task for Listing Agent to Contact Seller to let them know the Buyer’s loan was approval has been received.  Congratulate Receiving and Request Referral(s)

  • (IF NO LOAN APPROVAL) Create Task for Listing Agent to Contact Seller to  Discuss Status of Loan Approval & Options Under Financing Contingency

  • Email Buyers Agent (cc LA) re Status of Buyer's Loan Approval

 

-15 Days to Closing:

  •  Upload Survey to File

  • Email Closing Agent (cc LA) re Request for Title Commitment

  • Confirm Seller Acknowledged Receipt of Closing Disclosures

 

-1O Days to Closing:

  • Email Seller (cc LA) re RE/MAX of Stuart Moving Vendors

  • Send Utilities list to seller for them to set up

  • Email Closing Agent (cc LA) re Request for Preliminary HUD

  • Upload Preliminary HUD to File

  • Create Task for Listing Agent to Review Preliminary HUD

  •  

  • - 5 Days to Closing:

  •  

  • Email Listing Agent  re Completion of  Repairs (If Applicable)

  • Confirm Agreed Repairs are Complete

  • Upload Repair Invoices to File (if any)

  • Email Seller (cc LA) re Final Walk-Through

  • Email Loan Officer (cc LA) re Status of Clear to Close

  • Confirm Buyer is Clear to Close

  • Create Task for Listing Agent to Contact Seller to Congratulate on Clear-to-Close  and Request Referral(s)

  • Coordinate, Schedule & Calendar Closing Date for Sellers

  •  

  • - 3 Days to Closing:

  •  

  • Confirm Executed CDA is In File

  • Email Closing Agent (cc LA) re CDA

  • Email Closing Agent (cc LA) re Request for CD

  • Schedule and Calendar Final Walk through

  • Create Task for Listing Agent to Email Seller and Request a Review

  • Email Seller (cc LA) re Closing

 

- 1 Day to Closing:

  • Create Task for Listing Agent to Review CD for Any Errors or Omissions

  • Verify with Closing Agent Receipt of Buyer Funds & Closing Package is Ready

 

Closing Day

  • Confirm All Required Documents are in the File

 

Post Closing:

  • Email Seller (cc LA) re Congrats on Your Closing

  • (IF REFERRAL) Email Referring Agent re Thank You

  • Create Task for Listing Agent to Add Seller to Client for Life Program

  • Create Task for Listing Agent to Contact Seller to Check on how their move went and Request Referral